Parish Council March 2015
Parish Council Meeting
BRIDGTOWN PARISH COUNCIL
Minutes of the Parish Council Meeting, commencing 7.30pm, Wednesday 4th March 2015.
At the Bethel Church, Union Street, Bridgtown WS11 3BY.
Cllrs. E. W. J. Smith, J. Kraujalis, M. Freeman, A. Smith and A. Askew.
Mrs J. Arm – Parish Clerk.
Mr G. Wiggin – Prospective UKIP Parliamentary Candidate.
No apologies had been received in writing prior to the meeting.
Absent: Cllr. A. Evans.
- Declaration of interests on Agenda Items and consideration of Dispensations where appropriate.
2.1 Cllr. A. Askew declared an interest in Agenda item 10.1.
2.2 Cllrs. J. Kraujalis and M. Freeman declared an interest in Item 8.
These Councillors did not participate nor vote on these items.
- To Approve the Minutes of the Meeting held on 14th January 2015.
It was proposed, seconded and agreed to approve the minutes.
RESOLVED: To approve the minutes.
- Matters Arising from the Minutes.
No matters arose, not already covered on the agenda.
- Adjournment of the meeting.
- For Public Participation.
No matters arose.
- Community Engagement Report from PCSO.
No members of Staffordshire Police were in attendance.
- Chairman’s Report:
Cllr. Smith reported:
- English Heritage had now confirmed that Bridgtown War Memorial had now been awarded Listed Building status.
- Memorial Gardens and Union Street Play Area and Associated Matters.
The District Council had advised that there was no provision for the Parish Council to relinquish the lease early. The lease was due to expire 30th December 2015. Remedial repairs and improvements were still being carried out following an inspection report received in November 2014.
A scheduled annual play inspection had been carried out and although the report had not yet been received, it was expected to confirm that all was in good order.
Silvaflame had still not replied to invitation to discuss options for replacing their fencing along the park boundary. They had confirmed however that they would be carrying out repairs.
RESOLVED: To contact the owner of the fencing and request an urgent meeting.
Following the theft of parts to one of the pieces of equipment at the park, it had been withdrawn from service and made safe. It was agreed to purchase replacement equipment at a cost of £668.49 + VAT.
RESOLVED: To replace the stolen/damaged equipment on the park.
It was agreed to remove one of the damaged trees in the park at a cost of £150.
RESOLVED: To remove tree on the park at a cost of £150.
The weekly park inspection reports had been received from the District Council, with no outstanding issues.
- Applications for Consideration.
It was noted that Councillors were considering planning applications and observations would be submitted to Cllr. Smith for comment to the District Council via the Clerk where appropriate.
- Applications Approved/Rejected by Cannock Chase District Council.
Applications approved, rejected or withdrawn were noted.
The incoming post was noted with the following comments: Mr Wiggin had contacted the Council regarding parking restrictions of 20 minutes outside the shops in Bridgtown. It was noted that in other areas parking limits had been increased to 40 minutes. No complaints had been received and it was noted that there were already four car parks in the area should anyone wish to park longer. The situation would be monitored.
No other issues arose not already covered on the agenda.
The outgoing post was noted. No issues arose not already covered on this agenda.
- Accounts for Consideration.
Authorisation of the accounts presented for payment totalling £815.19 was agreed.
RESOLVED: To authorise the payments.
- Consideration of the Current Financial situation of the Council.
The accounts of the current financial year were presented for consideration. The accounts were accepted as a true reflection of the current financial situation.
RESOLVED: To accept the accounts.
- Consideration of proposal from David Williams of Bridgtown History Society for a Council member to be represented on his proposed Community Centre Committee, to consider future Community Centre provision in the area.
The Council considered this in detail and agreed that whilst the Parish Council could not consider independently funding and running a centre due to financial constraints, they would consider nominating a member to represent the Council on any committee set up by the community that wished to look at this issue.
- Consideration of Transparency Code for Smaller Authorities as issued by the Secretary of State for Communities and Local Government and the implications of the work and cost involved in the publication on a website, to comply with this code.
The Clerk reported that Parish Councils with an annual turnover not exceeding £25,000 would now be exempt from routine external audit but would now be subject to new transparency requirements laid out in the Code. This meant that the Council would have to publish certain documents on a website which is publically accessible free of charge. The date to comply with this code would be July 2015.
It was agreed the Clerk would look into this issue and commence setting up a Parish Council website with associated costs.
Cannock Chase District Council had agreed to help out and publish documents on behalf of the Parish Council if the website could not be set up in time.
RESOLVED: The Clerk to set up a website for Bridgtown Parish Council.
- Highway Issues.
The following highways issues were raised.
- Parking in Union Street on the corner of Bridge Street was continuing to be a problem.
- Parking right up to the junction of East Street was providing to be a hazard with very poor visibility
- New Street onto junction with Longford Road – the view was obstructed with parked cars on the footpath too near to the junction. Double yellow Lines needed extending.
- A tree had been felled on the corner of New Street and Longford Road enabling cars to park on the footpath and obstruct the road and block the view, causing a hazard. It was thought that the yellow line should be extended in this area. Cllr. Freeman agreed to enquire if the tree had been subject to a Tree Preservation Order.
RESOLVED – To report all the above problems to the police and the relevant department of the District Council. Cllr. Freeman to make enquiries regarding tree preservation order on the felled tree.
- Items for Information or Future Agendas.
No issues arose.
- Date of Next Meeting:
20th May 2015:
Annual Parish Meeting at 7.30pm.
Annual General Meeting at 7.35pm.
Cllr. Smith thanked all those present for their attendance and declared the meeting closed.
Mrs Janine Arm
Clerk to the Council – 23 School Road, Norton Canes, Cannock, Staffordshire. WS11 9SQ Tel. 01543 450181 E-mail. email@example.com